| 1 All users and hirers must acquaint themselves with Fire Orders and Bomb Alert instructions displayed in the entrance hall. Designated Emergency exits, escape routes etc. must not be obstructed or blocked. For all emergencies dial 2222 using the telephone in the entrance hall.
2 Vehicles must not park on the grass unless directed. 3 Persons attending RML Rothamsted Manor may use the gardens surrounding the building for photographs, and the use of the car park, but must not enter other areas of Rothamsted Research unless agreed by the owner in writing. The pond area has deep water and it is a potential threat to unsupervised children. Children should be supervised at all times by an adult. 4 The client will be held fully liable for any damage to the building, its contents, or any other property of RML’s, which arises directly or indirectly as a result of hire. Whether by negligence of the client its sub-contractors or guest of the client, the client shall pay Rothamsted Research the amount required to remedy any such damage. 5 RML accepts no responsibility for loss or damage to the property owned by the exhibitors or members of the public. 6 Smoking is not permitted in any part of the building. Naked flames are not permitted in any part of the building. 7 The hirer shall not allow anything to be done which may contravene the licence's in force for RML relating to supply of alcohol or regulation of public entertainments, or any fire regulations, and may not cause nuisance or offence to residents or other persons in the locality of RML Rothamsted Manor. 8 The hirer must comply with any reasonable instruction or request made by RML staff who are supervising the building or the security of Rothamsted Research. 9 If a bar extension is required, that passes 11.00 pm, or if music is to be played at the event, we will need one months notice prior to the event to make the necessary arrangements. 10 RML reserves the right to request payment of a deposit at any time prior to the event. Failure to pay such a deposit within 10 days of being required to do so may result in the booking being treated as cancelled. |
11 In the event of a function being cancelled by the client this must be done in writing or via E-mail to RML. RML reserves the right to apply the following cancellation charges:- Notice of cancellation received in writing:- Less than 7 days prior to the event - 100% of the room hire and 100% of the catering fees plus £100.00 deposit. 8 - 30 days prior to the event 50% of the room hire plus £100.00 deposit. 31 days prior to the event the £100.00 deposit will be retained. The client also agrees to reimburse RML for any costs incurred with third parties in respect of cancellation. 12 All bookings are accepted subject to the room not being required by RML for its own purposes. If the room is required by RML for its own purpose, then RML reserves the right to cancel the booking. In the event of cancellation, any deposit paid by the client will be refunded. 13 RML does not accept liability for any failure to provide the services contracted for which are due to circumstances beyond its control, including but not limited, to failure of or delays to the postal service, industrial action, failure of plant or equipment, failure of gas, electricity or water supply or fire alarm evacuation. 14 A booking is deemed secure once a signed booking form has been completed and received by RML, along with a deposit cheque of £100.00 payable to Rothamsted Research. A confirmation will be sent out to you as soon as we have received this. 15 We require 10 working days notice, prior to the event, for your refreshment details. It is essential that all details including medical, religious and food preferences are advised in advance. 16 Our terms of payment are normally 30 days from the date of invoice, unless agreed in writing. You will be invoiced 14 days after the event. Cheque's are made payable to |
